INFORMATION & POLICIES

At the beginning of each school year, families will receive the updated version of the student handbook.  Below you will find information new families frequently request when making their decision to enroll at RASA.

Enrollment Policy

RASA gives preference to enrollment to current RASA Families. A record of immunization history is required at enrollment. Students admitted to RASA must be willing to release all necessary records from any previous school, if applicable.

Effective January 1, 2014 for enrollment of students for 2014-15 school year and beyond.

For all preschool, JK & elementary grade levels

  • All students must be toilet trained
  • Enrollment preference will be given to RASA students and their siblings

Preschool Enrollment

  • Preschool children must be 3 years old (36 months) by October 1.
  • Preschool will be full day only, for families/students new to RASA unless the class does not fill by the start of school in August.
  • A limited number of half-day enrollment spots may be available at the discretion of school administration. Requests to convert a half-day student to full-day must be made in writing to the school administration.

Junior Kindergarten Enrollment

  • JK students must be 4 years old by October 1.
  • JK is full-day only. Rare exceptions may be made at the sole discretion of school administration.

Kindergarten Enrollment

  • Kindergarten students must be 5 years old by October 1.
  • Kindergarten is full-day only.
  • Children who have passed the public school testing process, which would be required to enter kindergarten early in the public system, will also be considered on a case by case basis. RASA reserves the right to advance children in RASA's junior kindergarten program who have demonstrated kindergarten readiness as determined solely by RASA.

Upper Grade (1-5) Enrollment

  • Inquiries regarding enrollment into upper grades 1-5 are welcome and will be considered/approved at the discretion of school administration.
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Any exceptions to these policies requires approval of the RASA Board of Directors.

 

Lunch & Food Allergies

RASA provides a hot lunch program for students in Grades K-5 with sign up at the beginning of each term. Students may choose to either participate in the hot lunch program or bring their own lunch each day.

Please click here for a sample lunch program. All Students (Preschool – 5th grade) can also sign up to purchase milk. RASA does not provide hot lunch for students enrolled in Preschool and Junior Kindergarten. Families are expected to pack a healthy lunch for their child which adheres to the Policy on Food Allergies.

When you pack a bag lunch for your child, be sure to provide food that is non-refrigerated, portable, and easy for your child to manage. The school refrigerator is for the purpose of refrigerating milk and other items purchased by the school. No microwave or refrigerator is available for heating or storing children's bag lunches. Parents or grandparents are welcome to join their child for lunch.

Policy on Food Allergies

**This policy will only be in effect when a student with a potentially life-threatening peanut or tree nut allergy is attending RASA and has an emergency medical plan on file with the school.

The Rochester Arts & Sciences Academy is committed to providing a safe environment for all students. Documentation of food allergies, regardless of severity, will be recorded by the school at the time of enrollment, or at the time the allergy is discovered in an already enrolled student.  Necessary documentation includes severity of the allergy (e.g. anaphylaxis), description of signs or symptoms that may indicate a reaction, and a list of foods or products which may contain the food, to avoid. A letter to the school from the patient’s physician is required for those with a life-threatening allergy and is optional for those with less severe reactions, to help develop an emergency medical plan.

In order to protect all students, the following practices will be observed:

  • Parents, staff and students are asked not to bring peanut or tree nut-containing products to school.
  • Products stating ‘may contain tree nuts or peanuts’ will not be allowed, however, products stating ‘this product was produced in a facility or with equipment that also processes nuts’ or similar wording, will be allowed.
  • All food items brought into the classroom for students to share (ie- birthday celebrations, holiday activities) must be prepackaged with ingredient label intact.
  • Students are not allowed to share snacks or lunches.
  • Students and staff will wash hands with soap and water after eating.
  • RASA will not purchase or distribute snacks or lunches containing peanuts or tree nuts.
  • No peanut or tree nut products will be used in classroom activities.
  • During field trips, supervising staff will inquire about the possibility of encountering allergens and make appropriate accommodations.
  • Students bringing a peanut or tree nut product to school will be moved to a different supervised location (ie- staff break room, principal’s office) until the item has been consumed. The student and parents will be reminded to avoid bringing peanut and tree nut products to school.

There is no guarantee that RASA will be 100% nut free. We will continue to do our best to keep all of our students safe.

 

Inclement Weather Policy

RASA is committed to remaining open for child-care purposes under most weather circumstances**. RASA policy is to remain open from 8:00 am – 3:25 pm when Rochester Public Schools (RPS) cancel school due to inclement weather.

Whether or not RASA operates normal classroom activities vs. modified activities is a decision made on each occurrence based on a variety of factors.

On RPS designated weather days, families can expect the following:

  • RASA respects the rights of families to make individual decisions regarding the advisability and safety of bringing students to school.
  • Based on school attendance and staffing, classroom activities may be modified (e.g. combined classes or modified content).
  • When a classroom’s attendance is full or nearly full, we expect the classroom to operate normally.  If classroom attendance is low, our teachers will not introduce new concepts. This decision will be made at the discretion of the principal/teaching staff on the day in question. We suggest you make the best decision for your family regarding your child’s attendance and contact the school if you have concerns about missing academics.
  • Please check www.rasamn.org and look for emails from the school for the most updated information regarding RASA’s plans and any modifications to regular operations.
  • If severe weather develops during the school day, RASA will remain open until all children are picked up. Please make every effort to pick your child up by 3:25 p.m. to allow you and your child(ren), as well as the staff, time 
to make it home safely during daylight hours. 

  On RPS inclement weather days, RASA’s ability to remain open for IQ club or other scheduled after school clubs will be made on a case-by-case basis based upon forecasted weather conditions. IQ club status will be communicated via mass email to parents by no later than 10:00 am of the day in question. The open/closed status will also be posted on the school website.

 

If IQ club is cancelled, parents must pick up their children by no later than 3:35. If a child remains on school premises after school closing, the standard $1 per minute will be assessed per student. (please refer to IQ club charges for more details).

 

**Exceptions to this policy may occur (School and IQ club open status). 

 

Uniforms

All students are required to wear a uniform unless otherwise communicated (e.g., Field Day). RASA has partnered with Lands’ End to provide navy or white uniform tops with the RASA crest.

The RASA school code is 900121211. All students are expected to wear navy bottoms (pants, skirt, shorts) with an embroidered uniform top (shirt, sweater, sweatshirt, jumper). Please make sure your child has comfortable footwear. An extra pair of footwear for outdoor play may also be required. A student attending school with an incomplete uniform will result in a written communication with home. Please help us by ensuring that your child’s uniform is always complete.

The RASA crest represents the values and practices implemented at RASA.

 

The RASA Crest:

RASA Crest Breakdown